Notes for filling out the system and forms

Notes for filling information on the Online Application System and application forms. * These notes below do NOT cover all of the required items. Applicants must read "the Guidelines" for further and detailed information first.

Item

Descriptions

Name of Applicant 

Fill in your Family/First/Middle names as written in your official ID, such as passport. Check if the spellings are correct.

Current Address 

Fill in your current full address. This information is very important for you to receive documents from Admissions Office as necessary. In case of any change, contact us immediately.

Educational Background

 

Fill in your entire Primary and Secondary education background including names and start/end month. Please note that the graduation month in your Graduation (expected) Certificate must be the same as you fill in here as the end month of secondary education. Total years and month will be calculated automatically. " Minimum Period Required for Graduation" means the length for the curriculum regulated by your country's educational authority. (EX: in Japan, 6 years for primary, 3 years for middle and 3 years for high school education.)  If you are already a university student, please indicate it appropriately.
National Standard Test  For Non-EJU taker, please be careful that not all national standard tests in the world are acceptable. Those who don't have the scores of EJU or other acceptable tests listed in the Guidelines must contact the admissions office well in advance. 

English Proficiency Tests 

Make sure to check whether if your score is valid or not by checking the condition written in the Guidelines. TOEFL takers are required to make a request to ETS for sending your score to Kyoto University (code:9501) in addition to upload the  "Examinee Score Report" or "Test Taker Score Report" to our Online Application System. IELTS takers only need to upload your "Test Report Form".
Transcript of Academic Record If it is necessary for applicant's school to upload some application documents such as transcript or certificate of graduation directly to the Online System, the applicant must send a request to them via the Online Application System. Please refer to the "User Manual" of the System.

Form A       Certificate of (Expected) Graduation

Download the form and print it out. This form must be completed by the principal of your high school where you will graduate or have graduated from.  A copy of the original certificate of graduation or high school diploma can also be submitted instead of Form A. It must include the date of graduation /expected graduation from the school and be issued by the school official.

Form B              Essay Write your essay in this Word form. Count the number of words carefully so that the essay does not exceed 1,000 words. (As long as it is within 1,000 words, you may use two pages of the Form B.) Fill in the date, your name and signature below the completed essay.
Form C          Financial Plan for undergraduate Study Fill out detailed information on your financial plan to complete your four-year undergraduate study such as family support, scholarship, and/or student loan program available from a bank in your country of residence, etc.
Remittance/Payment Certificate of Application Fee Make sure to consult with the bank on bank commissions so that payment does not fall short of 17,000 yen. Also make sure to upload a copy of  the original receipt of the bank. Those who pay through credit card must upload the "Application Completed" page.